Meeting Minutes Template
Are you a manager or team lead looking for staff meeting minutes template to record your meeting minutes easily and effectively? Are you a project lead or individual contributor looking for project meeting minutes templates to execute project meetings successfully? Regardless of who you’re, whenever you run a meeting you should always have meeting minutes to make sure that all the meeting agenda are covered, discussion, notes and most importantly action items for each responsible person are clearly written down.
In this website, we provide you a free collection of professional meeting minutes templates so you can use them or even customize them to record meeting minutes easily and effectively. Our meeting minutes templates are in Word document format therefore it is pretty easy to use and adapt. You can customize the templates by changing title, field label, column to suit your needs. You can also save the modified version of the templates as your own new templates and reuse them again and again in your future meetings.
What information should be included in the meeting minute templates
The following information should be included in the any meeting minutes templates:
- The name of meeting or project, meeting’s date, time and location.
- List all attendees and their signatures if it is required.
- The topics were discussed in the meeting, you should only note down important information to avoid clustering the meeting minutes with information that is not essential.
- Decision makers of the meeting should be clearly written down in the meeting minutes if applicable.
- Actions items that everyone agreed upon, who were responsible for each action item and deadline of each.
- Materials were distributed at the meeting such as presentation, books… if yes indicate the source of those materials such as copies or links.
- Information on who was taking meeting minutes and approver if required.
- Follow up meeting schedules is very important so when you distribute the meeting minutes everyone knows when they need to keep stakeholders informed. The template should include detailed information including when? Where? And why? of the follow up meeting.
What information should not be included
You should not include all unnecessary information in the meeting minutes that does not bring values to the proceeding of your organization. Below is an example of some information that should not be included in the meeting minutes:
- The understanding or interpretation of the recorder.
- Discussion: You should note down what was done not what was said at the meeting.
- Judgmental phrases from attendees e.g. “excellent ideas” “valuable comment” “heated debate”….
Nowadays, meeting minutes are the official record of a company. It is very important to keep them precise and accurate because the meeting minutes are the legal documentation of the proceedings and actions of a company.
Download Meeting Minutes Templates
Start browsing the meeting minutes templates below and download the one that best suit your needs. Feel free to customize it to suit your specific requirements.
